Special Events Guidelines
1. No event will be permitted on any Parks & Recreation property unless a written permit has been granted by the agency. The permittee will be at least 18 years of age, and have the original approved permit in his possession at the site while the event is taking place. This form is not a permit.
2. This application must be filled out and received with payment of the non-refundable administrative processing fee no later than 30 days prior to date of event. Failure to do so may result in the applicant being held responsible for additional overtime costs. Checks should be made payable to the City of New York/Parks & Recreation. Upon receipt of approved permit, other fees, bonds, and insurance must be presented to the Agency no later than seven days prior to the event.
3. If the permit is granted, the Permittee shall be subjected to the rules and Regulations of Parks & Recreation, and to all regulations, ordinances, and other laws of all other City, State, and Federal Departments insofar as they may apply, and to the specific terms of the permits.
4. Should there be any injuries, accidents, or other health incidents at your event, you must notify Parks & Recreation immediately by calling 311, the city's citizen service number.
5. The applicant is solely responsible for obtaining any necessary clearances or permissions for the use of intellectual property, including but not limited to musical or other performance rights for the event.
6. The Permittee is responsible for
cleaning and restoring the area after the event. The
Permittee will usually be required to post bond(s)
in order to insure that the Permittee will clean and
restore the area after the special event. The cost
of any employee overtime incurred because of the event
will be borne by the Permittee. This cost must be
paid in advance. The amount of the bond will be based
on the number of event participants, and will be adjusted
to reflect any aspects of the event that increase
the clean-up or restoration costs.
A CERTIFIED CHECK MUST BE MADE PAYABLE TO NYC DEPARTMENT
OF PARKS & RECREATION.
7. Parks & Recreation reserves
the right to require personal liability insurance
for the event, naming the agency and the City of New
York as additional insured. The decision on whether
to require insurance will be based on the following
criteria:
A. Whether the special event or any activities included
as part of the special event present a risk of personal
injury or property damage.
B. Whether the special event involves the sale of
food.
C. Whether the special event involves over 2,000 participants,
or a large number of participants relative to the
size of the site.
D. Whether the special event involves transportation
and installation of heavy equipment, or the installation
of a stage or other temporary structure.
8. The granting of a permit does not give the permittee the right to sell or offer for sale any articles, tickets, or refreshments within or adjacent to any park area. To do this requires a separate Temporary Use Authorization issued by Parks & Recreation's Revenue Division (212) 360-1397. There is a fee required to acquire a Temporary Use Authorization.
9. No person shall engage in the non-commercial distribution of products and/or materials (other than printed or similarly expressive material) without a permit issued by the Commissioner. A permit shall be issued only upon the Commissioner's determination that said distribution will be conducted in a manner consistent with the public's use and enjoyment of the park or facility in question. In making this determination, the Commissioner will consider the nature of the product or material, whether the product or material is compatible with customary park uses, whether the product or material is intended to be used in the park or facility, the age of the targeted audience for product or material, and whether the area in the park or facility where the distribution will take place is appropriate for such distribution, considering, e.g., its proximity to areas designated for children, quiet zones, or other areas designed for activities not compatible with such distribution. In connection with the foregoing, the Commissioner may consult with parental groups which are involved with the park or facility where a permit for distribution is requested. The Commissioner may also impose conditions upon the distribution of products or materials consistent with the concerns reflected by the factors listed above. The non-commercial distribution of products is not permitted. Products and/or materials may be distributed only upon an indication of interest by the recipient, and only from a fixed location specified in the permit.
10. It is prohibited to solicit funds or to collect contributions within or adjacent to any park area, except from one fixed location approved by Parks & Recreation and specified in the permit.
11. Noncommercial literature or pamphlets may only be distributed within or adjacent to any park area from a fixed location. Distribution of commercial literature or advertisements is not permitted.
12. An American flag shall be displayed where required under applicable statute. Other flags, banners, or ensigns may be displayed only from locations approved by Parks & Recreation and specified in the permit.
13. If vehicles (e.g., buses, cars, trucks, vans) are required for delivery to the site or any other purpose, a written permit application for each vehicle, including license number and make and year of vehicle, must be submitted with this form. A special vehicle permit will be issued for each vehicle, specifying time, route, and parking priveleges.
14. If electrical energy is required, the applicant must so state. Parks & Recreation will make a reasonable effort to provide electrical energy if outlets are available at the site. It will be the permittee's responsibility to arrange and make payment for any other power sources (e.g., lightpole tapping, generators, batteries, etc.)
15. During the planning of the event, Parks & Recreation may alter or add terms and conditions as necessary. The permit is not transferable, and is revocable at the discretion of the Commissioner. The Commissioner may also establish additional special event guidelines.
ALCOHOLIC BEVERAGES AND PROPANE GAS ARE PROHIBITED
Borough Permit Offices
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Bronx |
Queens OFFICE LOCATION (For visitation purposes only; for mailing, use address below) Passerelle Building (across from outdoor Tennis Courts) Flushing Meadows Corona Park (718) 393-7272 MAILING ADDRESS Attn: Special Events & Permits New York City Parks & Recreation Olmsted Center Flushing Meadows Corona Park Flushing, NY 11368 Queens Events FAQs |
| Brooklyn Litchfield Villa Prospect Park Brooklyn, NY 11215 (718) 965-8912 Brooklyn Events FAQs |
Staten Island Greenbelt Recreation Center 501 Brielle Ave Staten Island, NY 10314 (718) 667-3545 Staten Island Events FAQs |
| Manhattan Arsenal West, 5th Flr. 24 West 61st Street New York, NY 10023 (212) 408-0226 Manhattan Events FAQs |
Citywide |